CONSTITUTION & RULES
The Constitution & Rules were first passed at the Annual General Meeting in 1949. There were some amendments in 2000 and again in 2016.
Chesterfield Chess Club Constitution
Revised 2016
Revised 2016
1. TITLE
The Club shall be called "The Chesterfield Chess Club", hereafter referred to as "the Club".
2. OBJECTIVES
The objectives of the Club are to encourage the playing of chess in Chesterfield and North East Derbyshire by:
a. providing an organisational structure of Officers and Committee to administer the Clubs activities.
b. providing a room where members may meet at regular intervals for match and casual chess.
3. OFFICERS and COMMITTEE
a. Officers and Committee members, who shall be responsible for the administration and management of the Club, shall be elected at the Annual General Meeting and hold office for one year, but be eligible for re-election.
b. The officers of the Club shall be the President, Secretary, Treasurer, Internal Competition Controller, Team Captains, Web-master, and any officers subsequently co-opted by the AGM or the Committee.
4. MEMBERSHIP
a. In order to fulfil the Club's objectives as outlined in section 2 above, the club welcomes players all ages and standards.
b. Members will be obliged to pay annual subscription, set at the AGM. At the discretion of the Committee, members who join late in the season may have their subscription reduced or waived. Junior members (i.e. under the age of 18) are entitled to free membership. Juniors under the age of 11 must be accompanied by an adult at all times.
c. Members who have not paid their subscriptions by Dec. 31" after notification by the Treasurer, will become ineligible to take part in matches and internal competitions thereafter until their subscriptions are paid, unless the Treasurer agrees that there are extenuation circumstances.
d. Long-outstanding Club members who have contributed significantly to the Club maybe proposed at the AGM for Life Members of the Club, and, if elected, shall enjoy the privileges of Club membership without paying fees.
5. THE ANNUAL GENERAL MEETING
a. the A.G.M. shall be held on the first club night in September, or earlier if that date clashes with a Chess Association AGM or in other circumstances deemed by the committee to be exceptional.
b. The secretary will issue notice of the AGM in writing (including e-mail) not less than two weeks before the meeting.
c. A quorum of not less than 8 members is required for an AGM to proceed. If the quorum is not achieved, the AGM should be re-arranged within 21 days.
d. Motions proposed, which must be seconded, shall be approved on a simple majority of votes cast by registered members, except in the case of proposed changes to the Constitution, where a two-thirds majority is required. Voting will be by a show of hands.
e. The AGM will be chaired by the president or, in his/her absence, another agreed Committee Member.
f. All motions which involves changes to the Constitution shall be submitted to the Secretary not less than 4 weeks in advance of the AGM and circulated to members together with the written notice of the AGM.
g. The business of the AGM will include;
6. COMMITTEE MEETINGS
a. A Committee Meeting may be convened by the Secretary where an urgent need is identified e.g. sudden loss of premises, in the case of a dispute between members. or to approve the purchase of equipment by the Treasurer.
b. The Committee will consist of all officers elected at the AGM. The quorum will be 3.
c. Such meetings will be chaired as per rules for the AGM.
7. RELATIONSHIPS
All members will conduct relationships with other members and other clubs and external organisations in a cordial manner.
8. The Constitution of the Club shall be posted on the Club Website.
9. COMPETITIONS & AWARDS
Unless decided otherwise at the AGM the Club Championship tournament will be held. The winner will be eligible to defend to enter the Individual Club Championship in the ensuing Year. Should there be a shortage of members in any given year, then the Club Championship and the Qualifying Tournament will be held as a Combined Tournament for that year (see 2011 season). League matches must take priority over Club Championship games. In the event of overcrowded fixtures in any given year the Club Championship will not take place. A Lightning Competition, open to all Members.
The Club shall be called "The Chesterfield Chess Club", hereafter referred to as "the Club".
2. OBJECTIVES
The objectives of the Club are to encourage the playing of chess in Chesterfield and North East Derbyshire by:
a. providing an organisational structure of Officers and Committee to administer the Clubs activities.
b. providing a room where members may meet at regular intervals for match and casual chess.
3. OFFICERS and COMMITTEE
a. Officers and Committee members, who shall be responsible for the administration and management of the Club, shall be elected at the Annual General Meeting and hold office for one year, but be eligible for re-election.
b. The officers of the Club shall be the President, Secretary, Treasurer, Internal Competition Controller, Team Captains, Web-master, and any officers subsequently co-opted by the AGM or the Committee.
4. MEMBERSHIP
a. In order to fulfil the Club's objectives as outlined in section 2 above, the club welcomes players all ages and standards.
b. Members will be obliged to pay annual subscription, set at the AGM. At the discretion of the Committee, members who join late in the season may have their subscription reduced or waived. Junior members (i.e. under the age of 18) are entitled to free membership. Juniors under the age of 11 must be accompanied by an adult at all times.
c. Members who have not paid their subscriptions by Dec. 31" after notification by the Treasurer, will become ineligible to take part in matches and internal competitions thereafter until their subscriptions are paid, unless the Treasurer agrees that there are extenuation circumstances.
d. Long-outstanding Club members who have contributed significantly to the Club maybe proposed at the AGM for Life Members of the Club, and, if elected, shall enjoy the privileges of Club membership without paying fees.
5. THE ANNUAL GENERAL MEETING
a. the A.G.M. shall be held on the first club night in September, or earlier if that date clashes with a Chess Association AGM or in other circumstances deemed by the committee to be exceptional.
b. The secretary will issue notice of the AGM in writing (including e-mail) not less than two weeks before the meeting.
c. A quorum of not less than 8 members is required for an AGM to proceed. If the quorum is not achieved, the AGM should be re-arranged within 21 days.
d. Motions proposed, which must be seconded, shall be approved on a simple majority of votes cast by registered members, except in the case of proposed changes to the Constitution, where a two-thirds majority is required. Voting will be by a show of hands.
e. The AGM will be chaired by the president or, in his/her absence, another agreed Committee Member.
f. All motions which involves changes to the Constitution shall be submitted to the Secretary not less than 4 weeks in advance of the AGM and circulated to members together with the written notice of the AGM.
g. The business of the AGM will include;
- submission of reports by team captains,
- approval of the audited Treasurer's report, which will include a list of Registered Members, details of income and expenditure, and a list of assets, including equipments and trophies,
- the setting of a subscription rate for the coming season.
- presentation of trophies,
- election of officers for the coming season,
- approval of external and internal competitions for the for the coming season,
- proposal for changed to the Constitution,
- any other business,
- Reports may be published on-line in advance of the meeting, in writing, or orally
- Minutes of the AGM will be published on-line as soon after the meeting as possible.
6. COMMITTEE MEETINGS
a. A Committee Meeting may be convened by the Secretary where an urgent need is identified e.g. sudden loss of premises, in the case of a dispute between members. or to approve the purchase of equipment by the Treasurer.
b. The Committee will consist of all officers elected at the AGM. The quorum will be 3.
c. Such meetings will be chaired as per rules for the AGM.
7. RELATIONSHIPS
All members will conduct relationships with other members and other clubs and external organisations in a cordial manner.
8. The Constitution of the Club shall be posted on the Club Website.
9. COMPETITIONS & AWARDS
Unless decided otherwise at the AGM the Club Championship tournament will be held. The winner will be eligible to defend to enter the Individual Club Championship in the ensuing Year. Should there be a shortage of members in any given year, then the Club Championship and the Qualifying Tournament will be held as a Combined Tournament for that year (see 2011 season). League matches must take priority over Club Championship games. In the event of overcrowded fixtures in any given year the Club Championship will not take place. A Lightning Competition, open to all Members.
CHESTERFIELD CHESS CLUB RULES
1. PURPOSE.
The purpose of the Rules is to define the means of regulating the activities of the Club within the terms of the Constitution, for each playing season.
The Rules may be changed at any General or Committee meeting by a simple majority of votes cast. Unless amended as above, the Rules for each season will apply to the following season.
2. VENUES.
Until further notice, the Club night is held on Thursdays at 7.30pm at The Red Lion, 54A Church St, Brimington, Chesterfield S43 1JG.
The main playing room is a non-smoking area.
3. MEMBERS.
a. A member whose Annual Subscription is unpaid on 31st of October shall lose the entitlement to take part in internal Club Competitions or represent active club matches against other Clubs, but may continue to use the Club for social chess.
b. A Member whose Annual Subscription is unpaid on the 31st of December will cease to be registered member of the Club, and may be excluded from the Club unless the Treasurer agrees that extenuating circumstances exist.
c. Visitors to the Club, who are identifiable as prospective Members on either a permanent or a temporary bases, may attend without charge for three club nights whilst deciding whether to join the Club. Visitors who decide to become Members of the Club may be charged pro-rata fees depending upon the date of joining.
4. ANNUAL SUBSCRIPTION
Members who pay before September 30th are not entitled to any reduction in the Annual Subscription.
In addition, the following Paying Fees are payable in advance by all Members:
5. RELATIONSHIPS
In the absence of a Publicity Officer, any contacts with publicity media shall be administered by the President and/or Secretary.
The purpose of the Rules is to define the means of regulating the activities of the Club within the terms of the Constitution, for each playing season.
The Rules may be changed at any General or Committee meeting by a simple majority of votes cast. Unless amended as above, the Rules for each season will apply to the following season.
2. VENUES.
Until further notice, the Club night is held on Thursdays at 7.30pm at The Red Lion, 54A Church St, Brimington, Chesterfield S43 1JG.
The main playing room is a non-smoking area.
3. MEMBERS.
a. A member whose Annual Subscription is unpaid on 31st of October shall lose the entitlement to take part in internal Club Competitions or represent active club matches against other Clubs, but may continue to use the Club for social chess.
b. A Member whose Annual Subscription is unpaid on the 31st of December will cease to be registered member of the Club, and may be excluded from the Club unless the Treasurer agrees that extenuating circumstances exist.
c. Visitors to the Club, who are identifiable as prospective Members on either a permanent or a temporary bases, may attend without charge for three club nights whilst deciding whether to join the Club. Visitors who decide to become Members of the Club may be charged pro-rata fees depending upon the date of joining.
4. ANNUAL SUBSCRIPTION
- Full Membership, Unemployed, O.A.P. £10.00
- Junior Members, under 18 £00.00
- Life Members £00.00
Members who pay before September 30th are not entitled to any reduction in the Annual Subscription.
In addition, the following Paying Fees are payable in advance by all Members:
- Social and Team chess £10.00
- Individual Cub Championship (Optional) £00.50
- Internal Lightning Competition £00.50
5. RELATIONSHIPS
In the absence of a Publicity Officer, any contacts with publicity media shall be administered by the President and/or Secretary.
LIFE MEMBERS
H.Poopuu |
M.Alcock |
M.D.Bissell |
A.Princep |
